Back to COMMIT/Calls for proposals
THE COMMIT/ PROGRAM HAS ENDED AS OF JULY 1, 2017
PREPARATION
THE APPLICANT:
a. agrees the submission of the COMMIT/Valorization Call 2015-1016 with the COMMIT/Project leader;
b. prepares the proposal well based on the prescribed format (see a.). Take good note of the deliverables:
- 3 deliverables of good quality (of which 1 dissemination);
- the deliverables describe the company's or knowledge institute's own and subsidised contribution;
- the deliverables describe a concrete, complete and transferable product or service;
- the deliverables are verifiable;
- declares that it concerns unique deliverables that do not exist yet. The need for the valorisation activity is evidenced by the proposal.
c. Determines together with the COMMIT/project leader which existing Work Package (WP) the valorisation application will be added to for financial and administrative purposes. No new work package will be created to this end.
d. includes an accurate budget, including matching.
e. includes a Letter of Intent to join COMMIT (see below under 2.).
THE POTENTIAL NEW PARTNER(S):
must join COMMIT/ if it is not a partner yet and signs a Letter of Intent to join COMMIT for this purpose. In doing so, the new partner declares that it will sign the Declaration of Accession (DoA, Appendix 2 of this document) after the Valorisation Proposal has been approved.
THE COMMIT/PROJECT LEADER INVOLVED:
requests a Certificate of No Objection from the partners in the COMMIT/Project on the basis of the valorisation proposal.
SUBMISSION
The COMMIT/Valorisation Proposal will be submitted by the COMMIT/project leader via buro@commit-nl.nl (Attn. Bianca Bosman).
The entire submission therefore comprises:
- COMMIT/Valorization Call 2015-1016
- Letter of Intent to join COMMIT (by each of the new COMMIT/partners if joining)
- Certificate of No Objection
THE ASSESMENT
THE COMMIT/BURO:
a. sends confirmation of receipt to both the applicant and the COMMIT/project leader;
b. checks that the Valorisation application submitted includes:
- the accuracy of the budget methodology and the matching;
- quality and quantity of the deliverables
- adequate attention for dissemination
- a certificate of uniqueness (point 3 of the Valorisation Proposal)
- a Certificate of No Objection, submitted by the project leader on behalf of the project partners (separate document)
- a Letter of Intent to join COMMIT/ as partner (separate document)
c. inform the business director of COMMIT/ of the application. He will check the suitability for joining of the intended partners.
Result:
- In the event of an incomplete/unsatisfactory submission the Buro will send the application back to the COMMIT/project leader.
- In the event of a complete/satisfactory submission the Buro will forward the application on to the COMMIT/Valorisation ambassador and the relevant board member.
THE COMMIT/VALORISATION AMBASSADOR:
assesses the proposal and sends his opinion to the relevant board member via the COMMIT/Buro.
THE ASSISTING COMMIT/BOARD MEMBER:
takes a decision based on the opinion of the valorisation ambassador and his own evaluation.
THE COMMIT/BURO:
informs the applicant project leader about the final decision (CC to the COMMIT/business director and COMMIT/project leader).
THE FORMALISATION
THE NEW COMMIT/PARTNER(S):
send(s) the signed Declaration of Accession (Appendix 2 of this document) in duplicate on his/their own letter paper and in consultation with the COMMIT/project leader to:
COMMIT/buro (Attn. Bianca Bosman)
C3.245
Science Park 904
PO Box 94323
1098 XH Amsterdam
THE COMMIT/BURO
sends the Declaration of Accession to the COMMIT/business director and ensures that it is countersigned by the COMMIT/chairman of the board. One copy is then returned to the new partner.
THE BUSINESS DIRECTOR
a. writes the letter granting the application to the applicant of the Valorisation Proposal with a CC to:
- executive partners
- COMMIT/project leader involved, and
- COMMIT/board member involved
b. The new partners will be admitted on the nomination of the Business Director of COMMIT stated in the Management Board consultation.
THE BURO (COMMUNICATION):
carries out the administrative tasks:
- adds new partners and people to the COMMIT/website;
- adds new people to COMMIT/relationship management in Access.
COMPLETION
THE APPLICANT:
a. carries out the Valorisation Project.
b. includes the progress and deliverables of the COMMIT/Valorisation Project in the Q reports.
c. prepares the Final report according to the following format:
- description of deliverable(s).
- extra tangible results?
- how did dissemination take place?
- communication in the press?
The final report must be handed in at the COMMIT/ offices no later than 2 months after the final date of the valorisation project.
COMMIT/BURO AND COMMIT/MANAGEMENT:
The final report will be assessed by the COMMIT/board member involved. If the deliverables produce an unsatisfactory result, the subsidy can be adjusted on the initiative of the relevant partner or the COMMIT/management.
COMMIT/BURO:
sends the COMMIT/project leader a letter confirming that the COMMIT/valorisation project has been completed and that the costs and matching can be declared via yearly/half-yearly reports, CC to the business director of COMMIT/.
ADMINISTRATION PARTNERS:
a. Include a cost and matching specification in the yearly/half-yearly report to the business director of COMMIT/ and the COMMIT/Buro.
b. The financial report with copies is included in the regular COMMIT/expenses declarations;
there are no separate financial reports for valorisation projects.
COMMIT/ BUSINESS DIRECTOR
approves costs and matching every six months. Pays out.
Back to COMMIT/Calls for proposals
FOCUS AREAS
Below are a number of focus areas for COMMIT/partners in valorisation projects and Consortium changes in general.
APPROVAL OF CURRENT PROJECT PARTNERS:
Valorisation projects are carried out as part of the existing COMMIT/projects, because they always concern the valorisation of knowledge developed in the COMMIT/ project concerned. Applicants of valorisation projects always agree their plans with the project leader in a timely manner. New partners join the relevant project. The project leader must ensure that the current project partners approve the joining of new valorisation partners in good time.
ACCURATE DESCRIPTION OF BUSINESS DELIVERABLES:
Characteristic for valorisation projects is that businesses often have an active role in the development of demonstrable software/hardware that is clearly beyond the proof of concept. Businesses can receive reimbursement (a subsidy) for the costs they incur in this context. It is necessary for DCOM to be able to relate the costs incurred directly to the results delivered. That is why accurate descriptions of the functionality provided are required, as well as a statement affirming that the relevant functionality did not yet exist in the event existing aspects are built on. It is not a matter of course that business partners produce reports as deliverables in valorisation projects.
FINANCIAL CONSEQUENCES
In some valorisation projects, partners wishing to join are asked to make a contribution towards the costs. The granting of this wish by the applicant and project leader may cause a shift in the balance of the subsidies to be received between companies.
REALLOCATION AND SHIFT OF SUBSIDIES AND MATCHING:
If the valorisation project leads to an increase in the matching obligations or a reduction in the maximum subsidy amount to be received from a current partner, this partner must agree to this in writing. This confirmation must be sent with the valorisation project proposal.
DEPARTURE OF PARTNERS:
Partners often leave COMMIT/. Partners wishing to leave must inform DCOM (Johan Vos). The project leader takes responsibility for finding new partners that can take over the matching obligation of the departing partner.
FOREGROUND AND/OR BACKGROUND KNOWLEDGE (IP):
The COMMIT/consortium agreement (plus any project-specific addition to this) apply for the valorisation of IP.
